Bike Rack Program
The purpose of the Cape Cod Commission Bike Rack Program is to provide Barnstable County’s fifteen municipalities and other governmental agencies with the opportunity to install modern bicycle parking infrastructure on public property within the region at a reduced cost.
The Cape Cod Commission Bike Rack Program provides full reimbursement to municipalities of the cost of purchasing bicycle racks and associated equipment (i.e repair stations, shelters), excluding shipping and installation costs. Installation and shipping costs are borne by the eligible applicants as part of the local match funding mechanism. The Massachusetts Department of Transportation (MassDOT) and the Federal Highway Administration (FHWA) will provide program funding through the Cape Cod Commission.
How to Participate
The procedure outlined below must be followed in order to select and purchase bicycle racks and associated equipment that will be eligible for reimbursement through the program. Any and all documentation must be submitted by individuals authorized to contract on behalf of the eligible entity.
Step 1 – Subscription Form; Price Quote and Order Proposal Form:
To participate in the program, complete and return the Cape Cod Commission Bike Parking Subscription Form (Form #1), and Order Proposal & Location Form (Form #2).
Form #1 must be signed by a person with contracting authority for your municipality or agency. Please sign the form and email or mail to Maria McCauley at firstname.lastname@example.org
Form #2 - In order to complete the Order Proposal Form (Form #2), please reach out to DERO and/or MADRAX sales representatives listed below to obtain a price quote.
Cape Cod Commission will accept proposals and allocating funds on a first-come, first-served basis and will be accepting applications until September 30, 2022.
Step 2 - Place Your Order & Install Racks & Associated Equipment:
Once notified by the Cape Cod Commission via email or letter that your order has been approved, obtain a purchase order from your procurement department and place your order directly with the vendor(s) for the particular product(s) that you wish to order. Please submit your purchase order to the appropriate vendor listed above.
You must pay for the cost of the equipment and shipping before being reimbursed. You are responsible for installation of the purchased equipment in accordance with the Cape Cod Commission Bicycle Equipment Location and Installation Guidelines.
Step 3 - Reimbursement:
To qualify, the equipment must be installed, and reimbursement invoices must be received by the Cape Cod Commission no later than December 31, 2022.
Reimbursement invoices must include:
- Signed Reimbursement Eligibility Form (Form #3) attesting that the equipment and locations are eligible.
- Bike Equipment Reimbursement Invoice form (Form #4)
- Bike Equipment Installation Location form (Form #5)
- Digital photograph of each equipment location before and after installation.
- Copies of all vendor invoices (please highlight those items for which you seek reimbursement) with proof of payment.
Please submit the reimbursement invoice with all required documents and photographs to the Cape Cod Commission, to the attention of Maria McCauley, Administration and Finance Manager, by email to email@example.com or by mail to Cape Cod Commission, 3225 Main Street, Barnstable, MA 02630.
The Cape Cod Commission will process reimbursement requests for all approved items within 60 days.